What is planned preventive maintenance (PPM)?
Planned preventive maintenance (PPM) refers to scheduled maintenance activities designed to prevent equipment or property components from failing. In housing, PPM ensures that critical systems such as heating, electrical and fire safety equipment are serviced regularly to maintain compliance and reduce costly breakdowns.
Benefits of planned preventive maintenance
- Reduced downtime: Minimises unexpected failures and emergency repairs.
- Improved compliance: Ensures statutory checks and servicing are completed on time.
- Cost savings: Extends asset lifespan and reduces reactive maintenance costs.
Use cases
- Gas safety checks: Annual servicing to meet legal requirements and maintain safety.
- Fire alarm testing: Regular inspections to ensure functionality and compliance.
- Lift maintenance: Scheduled servicing to prevent breakdowns and ensure reliability.
Key components
- Maintenance scheduling: Create and manage recurring tasks for housing assets.
- Automated alerts: Notify teams of upcoming inspections and servicing deadlines.
- Integrated workflows: Link PPM tasks with compliance and asset management modules.
- Reporting dashboards: Track completion rates and identify overdue tasks in real time.
The BRIK Housing Planned Maintenance Module helps housing providers deliver proactive maintenance strategies. Built on Microsoft Dynamics 365 and the Power Platform, it integrates with asset and compliance data to automate scheduling, track progress, and generate reports. This ensures housing associations can stay compliant, reduce risk, and maintain properties to a high standard without unnecessary administrative burden.
