BRIKHousing: Allocations_

Streamline your allocations process, reduce waiting times and match residents to homes faster.

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What are allocations?

Allocations is the process of managing waiting lists, matching applicants to available properties and ensuring homes are let in line with your organisation’s policies and local allocations schemes. For social landlords, this means balancing high demand, diverse applicant needs and regulatory requirements – all while supporting those at risk of homelessness.

The BRIKHousing: Allocations module brings every aspect of the allocations process into one place. It manages housing registers, applications, waiting lists, mutual exchanges, nominations, and even temporary accommodation. The module also supports housing advice and homeless enquiries, giving you a complete toolkit for fair and efficient allocations.

By automating and centralising allocations, you can reduce manual admin, improve transparency, and ensure every property is matched to the right resident as quickly as possible.

Why use the Allocations module?

The Allocations module is designed to help social landlords tackle the challenges of high demand, complex needs, and strict allocations policies. It streamlines the entire process, from application to tenancy creation, so your team can focus on supporting residents – not chasing paperwork.

With real-time data and automated workflows, you’ll always have a clear view of your waiting lists, property availability and applicant status. The module simplifies communication with applicants, keeping them informed at every stage via SMS, email, or letter.

The module helps you reduce costs, improve productivity and deliver a fair, transparent allocations process that stands up to scrutiny.

What are the benefits of the Allocations module?

Reduce allocation costs: Streamline the letting process and cut administrative overhead

Multi-channel communications: Engage applicants via SMS, email or letter – whatever works best for them

Increase productivity: Eliminate redundant tasks and manual data entry to boost efficiency

Improve data visibility: Access real-time KPIs and insights to support better decision-making

Automate processes: Free up staff to spend more time supporting residents in need

Enhance compliance: Ensure allocations are managed in line with your policies and schemes

Support diverse needs: Manage a wide range of applicant types, including those at risk of homelessness

Centralise records: Keep all allocation data, documents and communications in one secure place

How we deploy the solution_

At Infinity Group, we work closely with your team to ensure a smooth, tailored deployment of the Allocations module. Our housing technology specialists take the time to understand your allocations policies, applicant profiles and operational challenges, configuring the solution to fit your organisation’s needs.

We manage the full implementation process, from initial planning and data migration to integration with your existing systems and comprehensive user training. Our approach is collaborative and transparent, with best practice guidance and on-screen support to help your staff get up to speed quickly.

After launch, you benefit from ongoing support, regular updates, and access to our expertise in Microsoft Dynamics 365 and social housing technology. Our goal is to help you deliver a fair, efficient allocations process that puts residents first.

The BRIKHousing solution goes a long way to meeting our demands of an integrated housing management system and breaking through the silos of departmental operations.

What are the key features?

Maintain your housing register: Manage all applicant records and housing registers in one place

Allocations processing: Handle the entire process from application to property matching, viewings and allocation

Waiting lists: Maintain and manage waiting lists based on custom rules and priorities

Matching and shortlisting: Match applicants to properties based on waiting time and suitability 

Other services by Infinity Group_

Infinity offers a wide range of services that complement Core Housing Processes, including:

  • BRIKHousing: The leading modular approach to housing management, built on Microsoft Dynamics 365, enabling housing associations to replace outdated systems with a modern, streamlined solution.
  • Core Housing Processes: Simplify operations, manage resident interactions and centralise communication to provide tenant-first, efficient service
  • Void Management: Efficiently handle void properties by monitoring them, calculating void losses and automating your void management processes.

Frequently asked questions_

How does the module help reduce allocation costs?

By automating and centralising the process, the module reduces manual admin and streamlines the letting process, saving time and money.

Can the module handle mutual exchanges and nominations?

Yes, it manages mutual exchanges, nominations, transfers, decants and temporary accommodation.

How does the module support communication with applicants?

It enables multi-channel communication, allowing you to send SMS, emails and letters to keep applicants updated at every stage.

What support is available after deployment?

Infinity Group provides ongoing support, regular updates and access to housing technology specialists to ensure your allocations process remains efficient and compliant.

What does the Allocations module actually manage?

The Allocations module manages the entire process from maintaining housing registers and waiting lists, to matching applicants with suitable properties, handling mutual exchanges and supporting housing advice and temporary accommodation.

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to hear from you_

Our specialist team of consultants look forward to discussing your requirements in more detail and we have three easy ways to get in touch.

Call us: 03454504600
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