Code of Practice

Code of practice for domestic consumers and small businesses having ten or fewer employees

If you prefer you can download our Code of Practice.

The purpose of this code of practice is to inform you in clear and helpful terms about our products, services, customer care policies and our standard Terms and Conditions. This Code of Practice is available via the link above or on request by calling 0345 450 4600.

Introduction to our company and services

Infinity Group is an independent company that delivers Software Consultancy services to business customers. Whilst we may not provide all the component parts of our services ourselves we do take the responsibility for the services delivered to you and will liaise with our suppliers to ensure that any problems with their services are resolved promptly.

How to contact us

Please contact our Customer Service Team or your Account Manager:

By phone: 0345 450 4600 (From 8.30 am until 5.30pm Monday-Friday)

By email: [email protected]

By fax: 01892 576999

By letter: Infinity Group, The Coach House, Spencer Mews, Tunbridge Wells, Kent TN1 2PY

Our commitment to you

Our aim is to provide you with the highest quality of customer service. When we purchase services and/or equipment from wholesale provider(s), we choose those providers carefully seeking to ensure that you get a high quality service and supply. We make every reasonable effort to supply services that satisfy your requirements. We work to all relevant laws and regulations.

Our products and services

Software Consultancy

Microsoft Dynamics 365

For more details on any of our products and services, or to place an order, please contact our Sales Team on 0345 450 4600.

Marketing

We work to the principles within the British Code of Advertising, Sales Promotion and Direct Marketing, which may be found on the website, www.cap.org.uk. We will assume that we have your permission to market our own equipment and services to you unless you tell us otherwise.

Terms and Conditions

When you subscribe to a service from Infinity Group, we will provide you with a copy of our Standard Terms and Conditions and the Supplementary Terms and Conditions that may apply to you (“Terms and Conditions”). You will be asked to sign a contract that is subject to the Terms and Conditions. Should you go ahead and deal with us and accept supplies from us, we are entitled to treat the contract as made even where you have not yet signed it. If you have any questions, please phone our Customer Service Team on 0345 450 4600. We may carry out a credit check as part of our assessment procedures. We may refuse to provide equipment and/or services if we have reason to believe fraud or illegality is involved. Our current Terms and Conditions of supply can be found here.

Time to install

We aim to provide services as soon as possible after your original request, subject to the availability and installation of any equipment and, where applicable, lines and connections to your premises. If we need to carry out a survey of your premises or lay additional cabling additional time is likely to be needed and we will advise you of the revised timescales as soon as we can.

Minimum Term

The minimum contract term for our services is 3 months and could be substantially longer depending on the terms that apply to your contract with us.

Cancellation

If you decide to cancel your order or agreement before we have provided the services, you may do so without charge within 7 days after your order is placed. After 7 days, you will lose your right to cancel and we will charge for any work that we have done or money that we have spent, together with such charges as are due for the minimum term. We may also charge you a fee of £500. After the minimum term you can cancel any service by writing to us giving us notice to: Infinity Group, The Coach House, Spencer Mews, Tunbridge Wells, Kent TN1 2PY or by email to: [email protected], subject to all applicable Terms and Conditions.

Faults and repairs

Please call our Customer Service Team on 0345 450 4600 if you experience a fault with any of our services.

Compensation and refund policy

Applicable terms concerning refunds and compensation are set out in the Terms and Conditions.

Price lists

If you have got a question about our prices or need information of our pricing structure, please contact our Customer Service Team on 0345 450 4600.

We will write to you in advance if we change the pricing structure on your equipment and/or services.

Billing

We may bill you monthly, quarterly or annually. Equipment rental and service charges are usually billed in advance and call charges for the period that has just ended. Payment will be collected either by direct debit, cheque or BACS. This is agreed at the start of your contract. If you wish to change your method of payment at any time, please contact our Customer Service Team. We provide itemised bills free of charge as part of our service to you if you have requested us to do so.

You must pay your bill as soon as you receive it by making payment in full by the date shown on your bill. If you have difficulty paying your bill, please contact us as soon as possible on 0345 450 4600 and we will try to find alternative arrangements to resolve the difficulty. Please let us know if you are likely to be away for some time. We will do all we can to help our small business customers to manage their bills and avoid disconnection. Please refer to our Terms and Conditions for more information.

Complaints

If you have a complaint about any part of our service, please refer to our Customer Complaints Code.

Statement of social responsibility

We take the problem of nuisance calls and malicious communications very seriously. We tackle it by working closely with the police and others in the communications industry. If you have been a victim of this activity, please call the Customer Service Team on 0345 450 4600 to report the incident, and for information on how to deal with this situation.

Accessibility

We are committed to helping all our customers to communicate easily. We offer the following additional services for customers who are older or who may have a disability, including:

• Larger Print Correspondence

• Large Button Telephones

• Accelerated Fault Response

Copies of this code are available in larger print.

Data protection

We are registered with the Information Commissioner’s Office to hold information necessary to supply services to our customers. Our registration number on the Data Protection Register is ZA053138. If requested by a court or other competent authority, we may provide information for example to assist in legal proceedings, to prevent and detect crime, and to prosecute offenders. We may also provide information to protect national security. In all cases, we’ll do this in accordance with the Data Protection Act 1998. Unless required otherwise by law, we will not keep information any longer than we need to for the purposes for which it was collected or processed. For more information please refer to our Privacy Policy.

Useful addresses

Ombudsman Services: Communications, PO Box 730, Warrington, WA4 6WU, email: [email protected] Tel: 0330 440 1614 Fax: 0330 440 1615.

Ofcom: PO Box 1285, Warrington WA1 9GL. Tel: 020 7981 3000 (national rate) / 0300 123 3333 (local rate) www.ofcom.org.uk

The Phone-paid services Authority (PSA) (regulator of premium rate services) tel: 0300 30 300 20 Online enquiry psauthority.org.uk

ICO: Information Commissioner’s Office, Wycliffe House Water Lane, Wilmslow, Cheshire, SK9 5AF, email: [email protected] Tel: 01625 545 745 / 0303 123 1113.

The information provided in this code is correct as at April 2017. It is in addition to any other rights you may have under the Terms and Conditions that apply when we supply equipment and/or services to you, but is not part of the contract between us.

With effect from 31st March 2016 Infinity Technology Solutions Limited has updated its contractual terms, its complaints policy and its code of practice in line with best practice, including revisions to the Ofcom General Regulations.  The updated terms will apply to all new orders. If you are unsure whether these updates apply to you, please contact [email protected] for more information.